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How to Identify HR Staffing Needs Before They Happen

Many companies come at their staffing strategy with an “as needed” approach. When someone leaves the organization, they backfill the position. Unfortunately, a reactive approach when staffing HR positions can have potentially significant consequences for companies, regardless of size or industry. 

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How to Develop A Proactive HR Staffing Plan?

Whether a single employee or an entire division, HR serves multiple critical roles in a company, ensuring an organization effectively supports its employees and helping the business maintain federal, state, and local compliance. As a result, many organizations will have HR staffing plans that extend far beyond backfilling a position due to turnover. Knowing how to identify HR staffing requirements before they occur can ensure seamless employee support and reduce risk across the organization. 

When developing a cohesive HR staffing plan, it’s important to identify circumstances that may lead to needing more HR support throughout the organization.

Some factors to consider include:  

1. You’re Spending Too Much Time Navigating HR Terrain

We get it — most startup founders and small business owners wear multiple (or all the) hats to keep their company costs to a minimum. However, as the organization begins to add employees and increase its client base, a dedicated HR professional is often needed. Bringing on someone dedicated to HR assistance will free up your time to focus on core business operations and generating revenue.

2. You’re Struggling With Compliance (aka Putting Your Business at Risk)

All businesses must adhere to current employment and labor laws across the federal, state, and local levels. Unfortunately, the legislature is always evolving, making staying up-to-date with the most recent mandates a full-time job in itself. Most business owners assume they are compliant. However, they don’t realize that compliance extends beyond tax requirements to include a wide range of other factors, such as: 

  • Maintaining employee records
  • Accurately classifying employees/contractors
  • Updating staff handbooks

Hiring additional HR support can help your company keep up with the many moving parts while maintaining full compliance at all times. 

3. You Need Help Hiring (and Maintaining) The Best Employees

The current talent shortage is impacting organizations across the U.S. as they scramble to find elite workers. Recent reports show that U.S. currently has over 11 million job open — with only 6 million unemployed workers. Many executives simply don’t have the bandwidth to run their organization and help with staffing, onboarding, and developing personnel. Business owners who find they are continuously losing top-tier talent to the competition can benefit from added HR assistance in their organization.  

4. You’re Company Is Growing — Fast

Growing fast is an exciting time for business owners. However, it’s no secret that rapid growth brings with it a unique set of corporate challenges. As your business continues to expand, you may find the need for at least one or more additional HR professionals to support both your employees and your business while it scales.  

5. Your Company Culture Needs Help (or Doesn’t Exist)

No matter your company's size, culture matters — especially in today’s candidate-driven economy. A trained and experienced HR professional can help your organization do the heavy lifting when it comes to establishing (and repairing) your company’s culture to ensure employees feel supported and encouraged. 


Interim HR specializes in Human Resource Staffing for companies of every size and across every industry. Whether you’re looking to backfill due to turnover, cover an extended leave, or develop a comprehensive HR staffing strategy for your organization, we can help. Contact us today to learn more about how Interim HR stands apart from other HR consulting firms or schedule a call.

Get the Free HR Staffing Checklist